Best WordPress Plugins to Manage Remote Teams

6 Min Read

Best WordPress Plugins to Manage Remote Teams

Remote work is no longer an exception but is increasingly becoming the norm. Companies and freelancers are tapping into the vast potential of a decentralized workforce, benefiting from its flexibility. However, managing a remote team comes with challenges – from ensuring clear communication to monitoring tasks and deadlines. Enter the world of WordPress, a platform that, with its decadent array of plugins, has evolved beyond just website creation. WordPress is now a powerful tool that can streamline the remote working process, making managing teams, projects, and collaboration efficient and effective. In this guide, we’ll delve deep into the best WordPress plugins explicitly designed to cater to the nuances of managing remote work, ensuring your team stays on track and remains productive, no matter where they are in the world. Whether you’re a business owner, a project manager, or a solo freelancer coordinating with others, this list has tools tailored to fit your needs.

WordPress as a Remote Work Tool

WordPress is a powerful engine behind millions of websites, from personal blogs to complex eCommerce stores and everything in between. But another dimension of WordPress is often overlooked: its potential as a remote work tool.

“Over the years, we’ve found ourselves increasingly leveraging multi-functional WordPress tools and plugins to help manage different aspects of our remote teams,” says Donald Chan, founder of web agency directory Web Agency Wise.

Flexibility and Extendibility of WordPress

At the heart of WordPress’s success lies its unparalleled flexibility. It’s open-source by nature, meaning a community of developers worldwide continuously collaborates, innovates, and pushes the platform to new horizons. This collaborative ethos gives rise to a vast ecosystem of plugins—software add-ons that augment WordPress’s core functionality.

For businesses and remote teams, this means they have many tools at their disposal—right within their WordPress dashboard. Be it project management, real-time communication, file sharing, or task tracking, there’s likely a plugin for it. A website or blog can transform into a fully functional remote workspace with a few clicks.

Managing Remote Operations

Even more compelling is how WordPress plugins can streamline operations for remote teams. Instead of juggling multiple standalone applications, teams can manage their tasks within a platform they’re already familiar with—reducing the learning curve and enhancing efficiency. Whether it’s aligning on content strategy, managing customer interactions, or brainstorming new product ideas, WordPress provides a unified hub for all remote work activities. Moreover, since many of these plugins are integrated with popular third-party tools (like Zoom, Google Drive, or HubSpot), a synergy allows for hassle-free cross-platform operations.

Top WordPress Plugins for Remote Work Management

1. WP Project Manager

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WP Project Manager is an advanced tool for remote project management designed for WordPress teams. With its organized user interface, you can swiftly set up and organize tasks. Key Features:

  • Create and assign tasks to specific members.
  • Facilitate communication through project-specific discussions.
  • Allow file attachments for each task.
  • Customizable modules to suit team needs.
  • Integrated Time Tracker and Kanban Board.
  • Gantt Chart visualization for project steps.
  • Interactive Task Calendar with Google Calendar integration.
  • Manage team roles and permissions.

2. Hubspot

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Hubspot enhances customer service, marketing, and sales management through its comprehensive CRM capabilities.

Key Features:

  • Track business and team metrics.
  • Create engaging email newsletters.
  • Build forms to grow subscriber lists.
  • Live chat and chatbot features for real-time communication.

3. Video Conferencing with Zoom

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Effortlessly manage Zoom meetings and webinars directly from your WordPress dashboard.

Key Features:

  • Easy import of Zoom meetings.
  • Organize and set up recurring meetings.
  • Direct browser access without the Zoom app.
  • Manage user capabilities and detailed reports.

4. Integrate Google Drive

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Embed and share cloud-based Google Drive files effortlessly within WordPress.

Key Features:

  • Browse Google Drive files within WordPress.
  • Embed any Google Drive document in posts.
  • Allow visitors to upload files to Google Drive.
  • Feature-rich photo gallery and integrated media player.

5. CoSchedule

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Plan, publish, and promote content seamlessly with this dynamic content management plugin.

Key Features:

  • Unified calendar for team visibility.
  • Drag-and-drop interface for task rescheduling.
  • Efficient content creation and organization.
  • Multi-platform social media posting.

6. Kanban Boards for WordPress

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A versatile plugin for CRM, sales tracking, recruitment, and content scheduling.

Key Features:

  • Customizable boards with swim lanes.
  • Time tracking and email notifications.
  • Secure and real-time team collaboration.
  • Mobile-responsive interface.

7. File Manager

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Streamline file sharing and editing directly from the WordPress backend.

Key Features:

  • Comprehensive file and folder operations.
  • Drag & drop functionality.
  • Control file upload/download permissions.
  • Integrated file sharing via email.

8. Zephyr Project Manager

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An all-encompassing project management tool with an intuitive interface.

Key Features:

  • Create and categorize unlimited projects.
  • Prioritize and sort tasks.
  • Collaborative chat and file-sharing features.
  • Detailed progress reports and charts.

Related: Best Free WordPress HRM Plugins

Honorable Mention

Local by Flywheel (Not a Plugin)

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Although it’s not a plugin, Local by Flywheel is ideal for WordPress developers, this tool simplifies the creation of local testing environments. It’s available on macOS, Windows, and Debian-based Linux.

Key Features:

  • Swift setup of complete WordPress sites.
  • Local SSL certificate support.
  • Flexible environment options and SSH access.
  • Share setups using demo URLs.

Each tool brings unique features to the table, enhancing the overall experience and efficiency of remote work management in a WordPress environment.

Comparison Table

Feature / ToolWP Project ManagerHubspotVideo Conferencing with ZoomIntegrate Google DriveCoScheduleKanban Boards for WordPressFile ManagerZephyr Project ManagerLocal by Flywheel
Task Management✔️✔️✔️✔️✔️
Collaboration & Chat✔️✔️✔️✔️✔️
File Sharing & Embedding✔️✔️✔️✔️✔️✔️✔️
Time & Event Tracking✔️✔️✔️✔️✔️✔️
Other Notable FeaturesUser roles & permissions, Disable modulesCRM, Email newsletters, Business metricsBrowser-based join, User reportsAudio/video player, File uploader boxSocial posting, Team communicationCustom boards, Mobile-friendlySearch, Code review, Share via emailUnlimited projectsLocal WP testing, SSL, SSH

Our Recommendations

Based on our research and comparison, here are our top recommendations for WordPress plugins that will supercharge your remote team’s productivity:

Project Management: WP Project Manager stands out as a comprehensive solution. Its robust feature set, which includes task management, collaboration tools, time tracking, and the Kanban board, makes it suitable for teams that manage complex projects with varying priorities.

CRM and Live Interaction: Hubspot offers invaluable CRM capabilities. Its live chat feature allows instantaneous communication with website visitors, and its metrics tracking ensures you’re always on top of your sales and marketing game.

Virtual Meetings: In today’s digital age, having a reliable tool for virtual meetings is paramount. Zoom Video Conferencing seamlessly integrates with WordPress, making it a top choice for teams that frequently engage in video calls, webinars, or online presentations.

File Sharing and Storage: Integrate Google Drive and File Manager are your go-to plugins if your team frequently collaborates on documents or needs to access shared files. While Google Drive offers cloud storage integration, File Manager provides a more hands-on approach to file management within your WordPress dashboard.

Content Scheduling: Content creators and marketers will find CoSchedule indispensable. Its unique calendar interface and drag-and-drop features ensure that content is well-organized and scheduled efficiently.

Task Visualization: Kanban Boards for WordPress is a stellar choice for teams that prefer a visual representation of tasks. Its customizable boards and real-time collaboration features make task management a breeze.

Teams with Unlimited Projects: Zephyr Project Manager doesn’t restrict you on the number of projects, making it ideal for businesses with vast project portfolios. Its clean interface and categorization capabilities ensure that projects remain organized.

Local Development: Developers looking for a local testing environment should consider Local by Flywheel. Its user-friendly interface and features make local WordPress site development a seamless experience.

Ultimately, the best plugin for your team depends mainly on your needs. While some teams may prioritize project management tools, others may focus more on content scheduling or file sharing. We recommend trialing a few plugins to determine which aligns best with your team’s workflow. Remember, the objective is to boost productivity, streamline processes, and foster collaboration in the remote work setting.

Frequently Asked Questions (FAQs)

What does managing remotely mean?

With remote management, teams are distributed. That means managers usually work in a completely different location than their team members. Employees may be working in different time zones. With virtual teams, employees can often work from anywhere.

Why work remotely?

The ability to work remotely offers a better work/life balance. Working away from the office can make you feel in control of your life and give you more time to plan work and home tasks. This gives a sense of achievement and makes employees more productive.

Is remote work good?

Generally speaking, remote employees report much higher job satisfaction than those who work in a central office space. That morale boost leads to more employee engagement, a proven way to keep experienced employees happy, motivated, and loyal.

What is the best way to manage a remote workforce?

Set expectations early and often, Be organized and flexible, adapt the length of your meetings, track your workers’ progress, emphasize communication, remember to listen, build connections, be available to your team, and provide a way to collaborate.

Best WordPress tools to manage remote work?

WP Project Manager, Hubspot, Video Conferencing with Zoom. Integrate Google Drive, CoSchedule, Kanban Boards for WordPress, File Manager, Zephyr Project Manager, and Local by Flywheel (Not a Plugin) are among the best tools to manage remote work.


The shift towards remote work has brought the pressing need for tools that facilitate smooth, efficient, and productive operations. WordPress, being a versatile platform, offers a multitude of plugins tailor-made for remote work management. As we’ve explored, these tools range from practical project management tools to specific functionalities like video conferencing or local development environments.

Making the right choice depends on understanding your team’s needs, workflows, and the challenges you face in a remote setting. While we’ve provided recommendations based on key features and functionalities, the ideal approach would be a combination of plugins that holistically address all aspects of remote work for your organization.